Registrar FAQ

Current Students

How do I enroll for classes?

To register for any credit-bearing courses, you must enroll online through COR. For step by step instructions on how to register for classes in COR, CLICK HERE.

To audit a course or to register for an independent study, you must register using a paper registration that can be obtained from the Office of the Registrar. These forms may be found on the Registrar Forms page.

How do I drop a course?

All courses must be dropped online through COR. This applies for all directed reading and audit courses as well.

How do I withdraw from a course?

You must withdraw from a course in writing through email, fax, or mail. A withdrawal form can be obtained through the Office of the Registrar and on the department’s web site.

Why can't I enroll?

If it has been over two years since you last enrolled, you need to apply for readmission through the Office of Admissions. Please contact them at (313) 883-8520.

You could have a hold on your account. When you are logged into COR, any holds will be listed when you attempt to register. Please contact the office that has placed the hold on your account:

Academic Hold	Office of the Registrar	(313) 883-8512
Admissions Hold	Office of Admissions	(313) 883-8696
Business Hold	Business Office	(313) 883-8792
Financial Aid Hold	Office of Financial Aid	(313) 883-8692

How can I change my address with the seminary?

Address changes may be done:

By using the Contact Us Form
In person in the Office of the Registrar
Over the phone at (313) 883-8512 during normal business hours

How do I change my major?

A C hange of Program Form must be submitted to the Office of Admissions. Please contact them at (313) 883-8696.

How do I know if I am a full-time undergraduate student?

If you have 12 or more credits, you are full time.

How many credits do I need to be a freshman, sophomore, junior, or senior?

Class	Credits
Freshman	0-29
Sophomore	30-59
Junior	60-89
Senior	90+

I would like a copy of my grade report. How can I get one?

Grade reports may be printed directly from COR; grade reports are not mailed.

I have an NG grade. What does it mean?

"NG” signifies “no grade” for those courses for which this mark is appropriate (e.g., IS 8991: Cont. Thesis Guidance, etc.). Please refer to the Academic Catalog for further reference.

How can I learn whether a course I plan to take at another school will transfer back to Sacred Heart Major Seminary?

Please contact Academic Advising by using our Contact Us Form.

Where can I get a listing of tuition and fees?

A complete tuition and fees schedule is available on the Business Office’s web site.

How do I institutionally withdraw from the seminary?

This procedure is done when you no longer wish to attend the seminary but have not yet graduated. You must submit a letter or email indicating you wish to formally withdraw from the institution. Following an institutional withdrawal, you must go through the full admissions process should you wish to re-enroll.

How do I change my name on my records?

You must submit a copy of a legal document (e.g., driver's license, voter registration, social security card, passport, or marriage license) to the Office of the Registrar by mail or fax at (313) 883-8682.

Where can I get an I-20?

The Office of Admissions collaborates with the International Students Advisor in issuing any foreign students an I-20. Please contact them at (313) 883-8696.

How does an employer or lender find out my enrollment and/or graduation status?

The Office of the Registrar currently verifies this information. They can call (313) 883-8512. Please note that if you have opted out of certain FERPA directory information items, this information cannot be released.

How can I obtain verification of my current enrollment at SHMS?

You can print your student schedule through COR. If a formal letter is needed, please contact the Registrar by using our Contact Us Form.

General

Where can I obtain campus telephone numbers?

You can search for faculty and staff through the directory provided in COR. The seminary’s telephone operator can be reached at (313) 883-8500.

How do I register for topics (e.g., Catechist Topics, etc.)?

For information on topics, please contact the Institute for Ministry at (313) 883-8520.

What are my rights under the Family Educational Rights and Privacy Act (FERPA)?

Please read the FERPA page on the Office of the Registrar’s web site. It is against seminary policy to provide student names and addresses for commercial purposes.

Where can I get answers to other general questions I might have?

The Office of the Registrar is open Monday through Friday, 8:30 am to 5:30 pm and can be reached at (313) 883-8512. Information is also available on the Office of the Registrar web site.

For general technology questions, please file a support ticket at https://support.shms.edu.

Graduation/Honors

Where can I find the degree requirements for my major?

Consult with your academic advisor regarding requirements for your degree and refer to your applicable bulletin.

I am graduating this year. What should I do to receive my diploma?

Students expecting to graduate must complete an Application for Graduation, which is on the Office of the Registrar web site. It can also be obtained by visiting the Office of the Registrar during normal business hours. Deadlines to submit the application are listed on the academic calendar.

The seminary has only one commencement per academic year at the end of the winter term. All fall and spring graduates are invited to participate in this one commencement. Graduation information will be sent to each candidate in late January.

For further information, visit the Commencement page on the Office of the Registrar web site.

When will I receive my diploma?

Please allow 4-6 weeks following the end of your final semester to receive your diploma in the mail.

If I did not graduate as planned, do I need to fill out another application?

No, if you discover that you will not graduate in the term for which you applied, please contact the Office of the Registrar at (313) 883-8512 to move your application and fee to a future term.

I am on the Dean's List. Is this posted on my transcript?

The Dean’s List designation is posted on your official transcript; it is also noted on your unofficial transcript on COR.

What are the requirements to make the Dean's List?

At the undergraduate level, students must earn a GPA of 3.59 or better in a given term to qualify for the Dean’s List. On the graduate level, students must earn a GPA of 3.79 or better in a given term to qualify.

Does SHMS offer diploma frames?

The seminary does not sell diploma frames directly; however, it will provide information in the diploma mailing for Framing Success, a company that sells custom frames that fit our school’s diploma.

How can I change the name on my diploma?

If your name has changed, you may have your diploma and records adjusted. Visit the Office of the Registrar with documentation or mail your request. The replacement diploma fee is $25.00 and can be paid for by check, Visa or MasterCard. To order a duplicate or replacement diploma, print and complete a Duplicate/Replacement Diploma Form and mail it with payment to Sacred Heart Major Seminary, Office of the Registrar, 2701 Chicago Blvd., MI 48206, or fax to (313) 883-8682. Please allow 4-6 weeks for processing.

What are the requirements to graduate with honors?

Associate and Bachelor Degree

Honor	GPA Requirement
Cum Laude	3.20-3.49
Magna Cum Laude	3.50-3.79
Summa Cum Laude	3.80-4.00

Graduate Degree

Honor	GPA Requirement
Cum Laude	3.50-3.64
Magna Cum Laude	3.65-3.79
Summa Cum Laude	3.80-4.00

Lost and Found

I lost my coat, gloves, . . .

For lost possessions, check with the Director of Security at (313) 883-8653.

I can't find my ID card.

First, check with the Director of Security at (313) 883-8653 to see if it has been turned into Lost and Found. If it has not been turned in, please contact IT at (313) 355-4240 to arrange for a replacement. A replacement fee may apply.

How do I find my student number?

Call the Office of the Registrar at (313) 883-8512. Please note that questions will be asked to verify your identity.

I need my COR account unlocked and/or my password reset.

Please file a support ticket at https://support.shms.edu.

I can't find my diploma.

The replacement diploma fee is $25.00 and can be paid for by check, Visa or MasterCard. To order a duplicate or replacement diploma, print and complete a Duplicate/Replacement Diploma Form and mail it with payment to Sacred Heart Major Seminary, Office of the Registrar, 2701 Chicago Blvd., MI 48206, or fax to (313) 883-8682. Please allow 4-6 weeks for processing.

New/Entering Students

How do I apply for admission to Sacred Heart Major Seminary?

Please visit the Office of Admissions web site to apply online.

Do I have to be re-admitted?

If it has been over two years since you last enrolled, you need to apply for readmission through the Office of Admissions. Please contact them at (313) 883-8696.

How do I obtain a COR and email account?

This information will be provided via email following your admission into the seminary.

How do I maneuver through COR?

The Office of the Registrar has published a COR Student Training Manual.

Where can I buy textbooks?

At the present time, textbooks can be purchased online using any provider. Please login to the my.shms.edu portal to view a list of textbooks for classes offered during the current academic term.

Transcripts

How do I order a transcript?

Transcripts may be ordered in person, by fax or mail by filling out a Transcript Request Form, which can be obtained on the Office of the Registrar web site or in-person during regular business hours. You must provide a complete mailing address for all transcripts ordered.

The fax number is (313) 883-8682.

The mailing address is:

Sacred Heart Major Seminary

Office of the Registrar

2701 Chicago Blvd.

Detroit, MI 48206

Official transcripts must be mailed directly to an institution or employer. Transcripts can be provided in a sealed envelope to a student; however, they will be marked “Issued to Student” on them. There is a $5 fee per transcript for official transcripts and transcripts issued in a sealed envelope.

Unofficial transcripts can be printed through COR. If you wish to have a paper copy mailed from the Office of the Registrar, a Transcript Request Form must be submitted; there is a $2 fee per transcript.

How can I obtain the description of a course I took?

Please refer to the Academic Catalog on the seminary’s web site.